How does Relyant stop vehicles being double-booked?

Every trip is checked against the vehicle and driver schedule. If a vehicle or driver is already assigned at that time, the clash is flagged before the trip can be confirmed.

Who approves transport requests?

You choose. Requests can go to the transport coordinator, the facilities manager or a head of department, who approve or decline in one click. The requester is notified either way.

Can we track vehicle servicing and fuel?

Yes. Servicing, inspections, repairs and fuel are logged against each vehicle, and the team is reminded before a service is due so vehicles stay safe and compliant.

Is it for daily bus routes or one-off trips?

Relyant Transport is built around trip requests: field trips, sports fixtures, airport pickups, staff travel and event shuttles. Each trip has its own vehicle, driver, timing and record.

How quickly can we get started?

Most schools start by adding their vehicles and drivers and setting who approves trips. We import your existing lists and train your team in English or Bahasa Indonesia.

Transport management for schoolsAvailable now

Every school trip, booked and on the road.

Teachers request a vehicle for the field trip or the away game. The transport coordinator approves it, assigns a bus and a driver, and the trip is logged. No double-booked vans, no WhatsApp chains, and servicing never sneaks up on you.

Request a demo See all of Facilities

Search or jump to…Ask AI

Transport Requests

New Trip Request

UpcomingPendingApprovedCompleted

Filter

Pending4Approved9Completed126Rejected3

TripDestinationDepartureVehicleDriverStatus

Grade 5 science museum tripScience CentreThu 8:00 AMBus 2Pak HendraApproved

Football away matchRiverside SchoolFri 1:30 PMVan 1Pak RudiApproved

Debate team to the finalsCity HallSat 7:30 AM——Pending

Staff training dayTraining CentreMon 9:00 AMBus 1Pak HendraPending

Airport pickup, visiting teachersAirport T2Tue 6:00 AMVan 2Pak RudiApproved

Swimming lessons shuttleAquatic CentreWed 1:00 PMVan 2Pak RudiApproved

Choir to the arts festivalArts CentreNext Sat 9:00 AM——Pending

Grade 3 zoo tripCity ZooLast WedBus 2Pak HendraCompleted

Grade 6 campCamp siteLast FriBus 1Pak HendraCompleted

Trip approvedBus 2 · Science Centre · Thu 8:00

Driver assignedPak Hendra

Service dueBus 1 · next week

Before Relyant

School trips shouldn’t depend on who answers the driver’s phone.

Most schools book vehicles with a message to the transport coordinator, a whiteboard in the office and a spreadsheet of trips. It works until two teams need the same bus on the same morning.

Requests by message

Trips are booked over WhatsApp and corridor conversations, so nobody has the full picture of what’s going out this week.

Double-booked vehicles and drivers

The same van promised to the football team and the debate club, discovered when both groups are waiting at the gate.

No trip or service history

Who drove where, with how many students, and when each vehicle was last serviced lives in someone’s memory.

Who it’s for

Everyone who gets students where they need to be.

Teachers

Book the bus for the field trip in two minutes.

Add the destination, date, departure time and how many are going. The request goes to the transport coordinator, and you’re told the moment a vehicle and driver are confirmed.

A smiling teacher holding a stack of books

Field trip

Request sentScience Centre · Thu 8:00

New trip request

DestinationScience Centre

DepartureThu 8:00 AM

GroupGrade 5 · 2 classes

StatusWaiting for approval

You’ll be notified when a vehicle and driver are assigned.

Teachers

Book the bus for the field trip in two minutes.

Add the destination, date, departure time and how many are going. The request goes to the transport coordinator, and you’re told the moment a vehicle and driver are confirmed.

New trip request

DestinationScience Centre

DepartureThu 8:00 AM

GroupGrade 5 · 2 classes

StatusWaiting for approval

You’ll be notified when a vehicle and driver are assigned.

Field trip

Request sentScience Centre · Thu 8:00

NextTransport coordinator approves

Transport coordinators

Assign vehicles and drivers without the clashes.

See every request, the vehicles and drivers free at that time, and approve with one click. Overlapping trips are flagged before a van ends up promised twice.

A smiling transport coordinator holding a tablet

Vehicles & drivers

AssignedBus 2 · Pak Hendra

Assign trip · Science Centre

Bus 2Free · 40 seats

Van 1On another trip

DriverPak Hendra · free

DecisionApproved

Van 1 is already out for the away match on Friday afternoon.

Transport coordinators

Assign vehicles and drivers without the clashes.

See every request, the vehicles and drivers free at that time, and approve with one click. Overlapping trips are flagged before a van ends up promised twice.

Assign trip · Science Centre

Bus 2Free · 40 seats

Van 1On another trip

DriverPak Hendra · free

DecisionApproved

Van 1 is already out for the away match on Friday afternoon.

Vehicles & drivers

AssignedBus 2 · Pak Hendra

Clash avoidedVan 1 already booked

School leaders

Know where every vehicle has been.

A permanent log of every trip, with driver, vehicle, destination and purpose, plus servicing and fuel records for each vehicle. Ready for insurance, audits and any parent’s question.

Trip log

Trip historyEvery trip, driver and vehicle

Bus 2 · this term

TripsLogged

Last serviceLast month

Next serviceDue in 3 weeks

FuelRecorded per trip

Bus 1 is due for servicing next week. Book it before the sports carnival?

School leaders

Know where every vehicle has been.

A permanent log of every trip, with driver, vehicle, destination and purpose, plus servicing and fuel records for each vehicle. Ready for insurance, audits and any parent’s question.

Bus 2 · this term

TripsLogged

Last serviceLast month

Next serviceDue in 3 weeks

FuelRecorded per trip

Bus 1 is due for servicing next week. Book it before the sports carnival?

Trip log

Trip historyEvery trip, driver and vehicle

Service dueBus 1 · next week

How it works

From “can we get a bus?” to back at school.

Request a trip

Destination, date, departure and return times, and the size of the group, in one short form.

Approve it

The transport coordinator approves or declines, and the requester hears back straight away.

Assign vehicle and driver

Pick from the vehicles and drivers free at that time. Clashes are flagged before they happen.

Log the trip

The trip, fuel and any issues are saved against the vehicle, building a full history over time.

What’s included

Everything to run school transport.

For schools with a couple of vans or a whole bus fleet: field trips, away games, airport pickups and staff travel.

Trip requests

Staff request a vehicle with destination, timing and group size, from the web or their phone.

Approval workflows

Requests go to the right approver, who accepts or declines in one click, and the requester is notified.

Vehicle scheduling

See which vehicles are free and book them for specific trips. The same vehicle can’t be assigned to two trips at once.

Driver assignment

Match trips to available drivers, with their details at hand for coordinators and trip leaders.

Servicing and fuel

Log fuel, servicing, inspections and repairs against each vehicle, with reminders before service is due.

Trip history

A permanent record of every trip: driver, vehicle, destination, purpose and any issues noted along the way.

Ask the Agent

Ask which vehicles are free, in plain words.

Relyant’s AI Agent reads the same trip requests and vehicle schedule your team uses. Ask what’s free or what’s going out, and it drafts the request for a person to approve. It never books on its own.

Agent

Is there a bus free on Thursday morning for the Grade 5 trip?

Bus 2 and its usual driver are both free on Thursday morning. Here’s what’s already going out:

Bus 2Free all morning

Bus 1Staff training run

Van 1Free until 1:00 PM

Draft a request for Bus 2When is Bus 1 next serviced?

Ask anything…

Works with

Part of Relyant Facilities & Assets.

Maintenance (CMMS)Vehicle faults become work orders, and servicing runs on a preventive schedule.

Room bookingBook the hall and the bus for the same event from one system.

Asset bookingLoan out the sports kit and cameras that travel with the trip.

Guides

Questions schools ask about transport management.

A school transport management system handles requests for school vehicles: staff request a trip, a coordinator approves it and assigns a vehicle and driver, and every trip is logged. It replaces messages, whiteboards and spreadsheets with one schedule everyone can see, plus servicing and fuel records for each vehicle.

Stop juggling the bus schedule.
Book it properly.

Leave your email and we’ll show you Relyant Transport set up with your own vehicles and drivers.

See pricing

Transport management for schoolsAvailable now