Know what's on the shelf, always
Know what's on the shelf before it runs out mid-term. Stock by location, supply requests from staff, purchase orders and suppliers.
Supply Requests
Staff request what they need; stock levels update in real time across every store room.
Real-time stock tracking
See current quantities for every item across every store room, updated instantly whenever stock moves. No end-of-day reconciliation needed.
Low-stock alerts
Set reorder thresholds per item and get automatic alerts when levels drop below them. Never run out of critical parts mid-repair again.
Barcode and QR scanning
Scan barcodes or QR codes to issue, receive, or adjust stock in seconds. Works from any smartphone, no dedicated scanner required.
Multiple storage locations
Track stock across multiple store rooms, buildings, or even mobile maintenance vehicles. Know exactly where every item is at all times.
Purchase Requests
Turn a need into an approved purchase — routed through your school's authority matrix.
Multi-step approval chains
Configure approval chains that match your school's authority matrix — department head, finance, principal — with a full audit trail of every decision.
Budget visibility
Assign requests to budget codes and see spend in real time. Finance gets a live picture of committed versus available budget at any moment.
Request-to-PO conversion
Approved requests convert to purchase orders in one click, with every line item and budget code carried over.
Purchase Orders
Raise, approve, and track POs with receipt confirmation and a full audit trail.
Fast PO creation
Create a PO with line items, supplier details, and budget code. Templates make repeat orders instant.
Receipt confirmation
Receiving staff confirm what arrived against the original order. Discrepancies are flagged automatically for follow-up with the supplier.
Order history
Every purchase order ever raised is stored and searchable. Filter by supplier, budget code, or date range for instant audit-readiness.
Spend reporting
Understand where your procurement budget is going with detailed reports by supplier, category, and time period. Built for finance reviews and board reporting.
Suppliers
Every supplier's details, terms, and order history in one place.
Supplier directory
Store supplier contact details, payment terms, and notes in one place — no more digging through old emails for a quote.
Order history per supplier
See every purchase order ever raised to a supplier, what was delivered, and what was flagged — the full relationship at a glance.
Faster reorders
Raise POs to any supplier in seconds using saved details and past line items.
Ready to get started with Stock & Inventory?
See how Relyant can streamline your school with a personalised demo tailored to your team.