Equipment Loan Tracking That Doesn’t Live in WhatsApp and Spreadsheets
Track who borrowed what, when it’s due, and when it’s returned — with full accountability.
Equipment shouldn’t disappear without accountability
When equipment loans are tracked manually, things get lost. Nobody knows who borrowed what, and teams waste time chasing returns.
Before
🔴 Equipment loans tracked in WhatsApp or spreadsheets
🔴 No clear record of who borrowed equipment
🔴 Lost or unreturned items
🔴 Manual follow-up to chase returns
🔴 No visibility into equipment availability
🔴 No usage history or accountability
After
🟢 Every loan tracked with borrower and return date
🟢 Instant visibility into equipment availability
🟢 Clear responsibility for every borrowed item
🟢 Automatic record of loan and return history
🟢 Full audit trail of all equipment usage
🟢 No more lost or untracked equipment
From request to return in 3 simple steps
Track every borrowed item without manual follow-up.
1
Submit a Request
Loanee creates a equipment request request via web or mobile
2
Assign & Track
Ops assigns a equipment, sets priority, and everyone can see the booking status in real-time
3
Return & Report
Loanee marks complete with notes and photos. Data feeds into reports automatically.
Built for teams managing shared equipment
Every feature designed to prevent loss and improve accountability.
💻
Equipment Registry
Track every piece of equipment — serial number, location, and status.
👤
Borrower Tracking
Know exactly who borrowed each item and when it’s due back.
📅
Loan and Return Tracking
Track loan dates, due dates, and return status in one place.
🕘
Full Usage History
View complete loan history for every equipment item.
📊
Reports & Insights
Monitor equipment utilization and identify frequently used assets.
⚠️
Overdue Tracking
Quickly identify items that haven’t been returned on time.
How Sekolah Victory Plus eliminated lost equipment and improved accountability
Before Relyant, SVP tracked equipment loans informally through spreadsheets and verbal requests. With over 200 shared devices including laptops, projectors, and operational equipment, the General Affairs team struggled to keep track of borrowers and return dates.
Equipment was sometimes misplaced, and the team had no clear audit trail of usage. Following up manually took hours every week.
After implementing Relyant’s Equipment Loans module, SVP centralized all equipment tracking in one system. Every borrowed item is now logged with borrower details, loan dates, and return status. The team can instantly see what’s available, borrowed, or overdue.
“Before Relyant, we had limited visibility into who borrowed equipment and when it would be returned. Now everything is tracked in one place. We always know where our equipment is, and our team spends significantly less time chasing returns.”
— Claudia Titi, General Affairs Manager, Sekolah Victory Plus
85%
Reduction in time spent tracking equipment manually
100%
Visibility into all borrowed and available equipment
90%
Reduction in lost or unreturned equipment
Works even better with
CMMS is just the foundation — connect it with other modules for a complete operations platform.
📦
Inventory Management
Track equipment stock and availability
Perfect for:
✓ Track laptops, tools, and devices
✓ Maintain asset records
💻
Purchase Orders
Manage new equipment purchases
Features :
✓ Track equipment procurement
✓ Maintain vendor records
🛠️
CMMS
Track vehicle maintenance and repairs as work orders.
Features :
✓ Schedule preventive maintenance
✓ Track repair history
✓ Monitor vehicle condition
Frequently Asked Questions
Common questions about our CMMS software and how it can help your facilities team.
Can we track who borrowed each item?
Yes. Every equipment loan records the borrower, loan date, and return status.
How long does setup take?
Yes. You can instantly see which items are available, borrowed, or overdue
Can this replace spreadsheets and WhatsApp tracking?
Yes. Relyant centralizes all equipment loan tracking into one organized system.
Does the CMMS work on mobile devices?
Most teams are up and running within 24 hours.
See it in action
Know exactly who borrowed what — and when it’s coming back.
⚡
Setup in under 24 hours
💳
No credit card required
🔒
Enterprise-grade security
🎯
99.9% uptime SLA