Transport Fleet Management That Doesn’t Live in WhatsApp and Spreadsheets
Track vehicles, bookings, drivers, and maintenance in one place. Know exactly where every vehicle is — and who’s using it.
You shouldn’t have to guess where your vehicles or Drivers are
Managing school vans, buses, or operational vehicles across departments is messy. Bookings overlap, keys go missing, and nobody knows vehicle availability or usage history.
Before
🔴 Vehicle bookings tracked in spreadsheets or WhatsApp
🔴 Double bookings and scheduling conflicts
🔴 No visibility into vehicle availability
🔴 Manual driver and trip logs
🔴 Maintenance forgotten until breakdown happens
🔴 No audit trail of who used which vehicle
After
🟢 Real-time vehicle availability and booking calendar
🟢 Centralized system for all trip requests and assignments
🟢 Full usage history per vehicle and driver
🟢 Maintenance schedules and reminders automatically tracked
🟢 No double bookings or conflicts
🟢 Full audit trail of every trip
From booking request to trip completion in 3 steps
Manage your entire fleet without spreadsheets or manual coordination.
1
Add Your Vehicles
Register all vehicles with details like plate number, capacity, assigned drivers, and location.
2
Book and Assign Trips
Staff submit vehicle requests. Ops approves and assigns vehicles and drivers — conflicts automatically prevented.
3
Track Usage and Maintenance
Every trip is logged automatically. Monitor vehicle usage, mileage, and maintenance schedules in one place.
Built for teams managing shared vehicles
Every feature designed for schools and operations teams managing fleet logistics.
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Vehicle / Asset Registry
Track every vehicle — plate number, type, capacity, assigned drivers, and status.
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Trip Booking and Scheduling
Centralized calendar showing vehicle availability. No more booking conflicts.
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Driver Assignment
Assign drivers to trips and maintain full trip history per driver.
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Location Hierarchy
Track servicing schedules, inspections, and maintenance history per vehicle.
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Usage History and Audit Trail
Know who used which vehicle, when, and for what purpose.
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Reports and Insights
See vehicle utilization, maintenance costs, and usage trends.
How Sekolah Victory Plus Gained Full Visibility of their transport fleet
Before Relyant, SVP managed vehicle bookings through WhatsApp messages and shared spreadsheets. The General Affairs team handled over 120 vehicle requests monthly across multiple departments, including staff transport, operational errands, and external visits.
Because requests came in from different channels, it was difficult to track vehicle availability. Double bookings happened frequently, and drivers often had to wait while the team manually clarified schedules. There was no reliable usage history, making it hard to monitor vehicle utilization or plan maintenance proactively.
After implementing Relyant’s Transport Fleet module, SVP centralized all vehicle requests, bookings, and driver assignments into one system. Staff now submit requests directly through Relyant, and the General Affairs team can instantly see vehicle availability, assign drivers, and track trip history in real time.
The team also uses Relyant to monitor vehicle usage patterns and schedule maintenance based on actual utilization instead of guesswork. This has improved operational efficiency and reduced administrative workload significantly.
“Before Relyant, we spent a lot of time coordinating vehicle bookings manually and resolving conflicts. Now everything is centralized — we can see availability instantly, assign drivers in seconds, and track complete usage history for every vehicle. It has made our operations much more efficient and transparent.”
— Claudia Titi, General Affairs Manager, SVP
75%
Reduction in time spent coordinating vehicle bookings
100%
Visibility into vehicle availability and usage history
90%
Reduction in booking conflicts and scheduling errors
Works even better with
CMMS is just the foundation — connect it with other modules for a complete operations platform.
📦
Inventory Management
Track spare parts tied to work orders
Features :
✓ Track tires, oil, spare parts
✓ Auto-deduct parts used during servicing
💻
Purchase Orders
Manage vehicle servicing and vendor payments.
Features :
✓ Create purchase orders for servicing
✓ Track vendor costs and approvals
🛠️
CMMS
Track vehicle maintenance and repairs as work orders.
Features :
✓ Schedule preventive maintenance
✓ Track repair history
✓ Monitor vehicle condition
Frequently Asked Questions
Common questions about our CMMS software and how it can help your facilities team.
Can Relyant prevent double bookings for vehicles?
Yes. Relyant automatically prevents booking conflicts by showing real-time vehicle availability. When a vehicle is already assigned to a trip, it cannot be booked again during the same time slot. This ensures your team always has an accurate and reliable booking schedule.
Can we track which driver used which vehicle?
Yes. Every trip is logged with full details including the assigned driver, vehicle, date, time, and purpose. This creates a complete audit trail, giving you full visibility and accountability across your fleet.
Can Relyant help us track vehicle maintenance?
Yes. You can track maintenance schedules, servicing history, and repairs for each vehicle. Relyant helps your team stay on top of preventive maintenance, reducing unexpected breakdowns and extending vehicle lifespan.
How long does it take to set up the Transport Fleet module?
Most teams can get started within 24 hours. You simply add your vehicles, drivers, and locations. Our team will assist with onboarding to ensure everything is configured properly and your team can start managing bookings immediately.
See it in action
Get full visibility over your vehicles — in under 24 hours
⚡
Setup in under 24 hours
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No credit card required
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Enterprise-grade security
🎯
99.9% uptime SLA